VyaparKit

Tax Invoice

Generate tax invoices with all mandatory GST fields. Free online tax invoice maker for India.

Free account · 5 invoices a month freeMade for India · ₹, GST, UPI, WhatsApp

In short

A tax invoice is the formal GST document laid out exactly as Rule 46 of the CGST Rules prescribes, with every mandatory field labelled: GSTINs of both parties, serial number, HSN or SAC, taxable value, CGST, SGST or IGST, place of supply and the reverse-charge declaration. VyaparKit's tax invoice generator produces this strict format as a PDF from your saved business and customer details.

Free account required

Create a Tax Invoice in under a minute

Sign in once with Google or email. Your business name, GSTIN, logo, bank details and saved customers fill in automatically. Download a PDF or share a link on WhatsApp. 5 invoices a month are free, forever.

Start free See what's free
  • ✓Beautiful PDF with your logo and details
  • ✓GST calculated automatically where applicable
  • ✓Saved customers, vendors and items, so no retyping
  • ✓Share link with WhatsApp button and UPI QR
  • ✓Converts to related documents in one click

About the tax invoice tool

The words 'Tax Invoice' at the top of a bill carry legal weight. It is the document a registered buyer needs to claim input tax credit and the one an officer checks during audit or when goods are stopped in transit. Larger buyers, government departments and PSU tenders often insist on a format that shows every field from Rule 46 in its statutory position, including the declaration of whether tax is payable on reverse charge and the state name against the place of supply.

VyaparKit's everyday GST invoice is built for speed; the tax invoice tool is built for compliance checks. It prints all Rule 46 fields with their formal labels, so nothing is left to interpretation: consecutive serial number, date, both GSTINs, state code, HSN or SAC per line, taxable value, tax rate and amount by head, total in figures and words, reverse charge Yes or No, and the authorised signatory. When a client's accounts department rejects an invoice for a missing field, this is the format that gets it accepted.

Like every VyaparKit document, a tax invoice posts to the customer ledger, reduces stock, and can be converted to a delivery challan, payment receipt or credit note. The share link carries a Pay via UPI button and an exact-amount QR code. You get 5 invoices a month on a free account.

How to generate a Rule 46 tax invoice

  1. 1

    Confirm your profile is complete

    Your GSTIN, full address with state, signature and bank details must be in the business profile since every one of them is a mandatory field.

  2. 2

    Enter the recipient

    In Bill to, pick a saved customer with their GSTIN, or add one. Set the Place of supply; for inter-state supplies the state name prints alongside.

  3. 3

    Mark reverse charge

    Switch the reverse charge toggle on only if the recipient is liable to pay tax. The declaration prints as Yes or No on the PDF.

  4. 4

    Add lines with HSN/SAC

    Click Add line for each item with HSN/SAC, Qty, unit, Rate, Disc % and GST rate. Taxable value and tax by head are computed per line.

  5. 5

    Add references

    Fill PO / reference number and PO date if the buyer issued one, plus due date, notes and terms and conditions.

  6. 6

    Create and download

    Click Create invoice, then Download PDF, Share link or WhatsApp. Use Mark as sent and Mark as paid to track status.

Rule 46 checklist printed on this format

  • The heading 'Tax Invoice' and your name, address and GSTIN.
  • Consecutive serial number of up to 16 characters containing letters, numerals and characters like / or -, unique for the FY.
  • Date of issue; for goods the invoice is issued at or before removal, for services within 30 days of supply (Rule 47).
  • Recipient name, address, GSTIN and state code; for unregistered buyers with value above ₹50,000, name, address and state are still required.
  • HSN or SAC, description, quantity, unit, total value, discount and taxable value for each line.
  • Tax rate and tax amount split by head: CGST and SGST for intra-state, IGST for inter-state, plus cess if applicable.
  • Place of supply with the state name, and the delivery address if it differs.
  • The line 'Whether tax is payable on reverse charge basis: Yes/No'.
  • Signature or digital signature of the supplier or authorised representative.

Who uses the tax invoice

Vendor to a PSU or government department

Tender terms usually demand every statutory field. The formal layout with reverse charge declaration and state code passes the accounts department's checklist first time.

Manufacturer supplying to large OEMs

An auto-component maker in Chennai billing an OEM in Pune needs the PO reference, IGST split and HSN on each line for the buyer's GSTR-2B matching.

CA firm preparing invoices for clients

Chartered accountants create invoices on behalf of small clients in a format they know will hold up in an assessment.

Registered contractor billing under reverse charge

A security agency billing a corporate body marks reverse charge Yes, so the invoice shows the recipient pays the tax.

Tax Invoice: frequently asked questions

What is the difference between the tax invoice and GST invoice tools in VyaparKit?
Both are valid GST invoices with automatic CGST, SGST or IGST. The tax invoice format follows the Rule 46 layout strictly, printing every mandatory field with its statutory label, the state code and the reverse-charge declaration, which large buyers and auditors expect. The GST invoice is the lighter everyday layout for regular customers.
When should reverse charge be marked Yes on a tax invoice?
Mark reverse charge Yes when the recipient, not you, must pay the GST. This applies to notified services such as goods transport agency services, legal services from an advocate, security services to a body corporate, and certain notified goods. On such an invoice you do not collect the tax; the buyer pays it directly. Check with your CA for your specific supply.
Within how many days must a tax invoice be issued?
Rule 47 gives the time limits. For goods, the invoice must be issued before or at the time of removal or delivery. For services, it must be issued within 30 days of supplying the service, or 45 days for banks, NBFCs and insurers. Continuous supplies follow the due date of payment or statement.
How many copies of a tax invoice are required?
Rule 48 requires three copies for goods: the original for the recipient, the duplicate for the transporter and the triplicate for the supplier. For services two copies are enough, the original for the recipient and the duplicate for the supplier. Download the PDF and print or share as many copies as needed.
Can I edit a tax invoice after issuing it?
GST law does not allow revising an issued invoice. If the value or tax was overstated, issue a credit note; if understated, issue a debit note, each referencing the original invoice number and date under Section 34. VyaparKit creates both from the invoice so the reference is filled automatically.
Does the invoice number have to be consecutive?
Yes. Rule 46(b) requires a consecutive serial number, unique for the financial year, of up to 16 characters. VyaparKit numbers invoices as INV/26-27/0001, INV/26-27/0002 and so on, resetting on 1 April. You can change the prefix, and you can run separate series for different document types.
Is a signature mandatory on a tax invoice?
Rule 46 asks for a signature or digital signature of the supplier or authorised representative. Upload a signature image in your business profile and it prints in the authorised signatory box on every PDF. E-invoices carrying an IRN are exempt from the signature requirement, but VyaparKit does not generate IRNs.

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